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Accounting automation for firms: half the hours on every balance sheet

Accounting automation for firms: one cut its workload in half by automating bank statements and supplier invoices, and stopped doing data entry.

Year2026
IndustryAccounting firms
What we did
  • Accounting automation for firms
  • PDF bank statements to Excel
  • Supplier invoice reading
  • Invoice cross-check against ARCA

The case on video, explained.

Go to the questions ↓

Half the hours of a balance sheet went into typing

This accounting automation belongs to a firm that cut its workload in half by automating only the processes critical to preparing balance sheets. We didn't touch anyone's judgement: we removed the input work. The team stopped doing data entry and now only does the technical work on the balance sheets.

A balance sheet is twelve months of every account

Before the first technical decision, someone had to copy every statement from every bank, card and wallet into a spreadsheet, enter the supplier invoices and check it all matched ARCA. Every bank has its own format, and some statements run over a hundred pages. And that's for each of the firm's clients.

A single client, as an example
4accounts
12months
48statements to copy by hand
  • Banco Galicia
  • Banco Macro
  • Visa card
  • Mercado Pago

Plus the whole year's invoices. Only then does the balance sheet begin.

Process by process, what became automatic

There are five processes between the paperwork and the balance sheet, and the same thing happened to all of them: the system does the input and people only look at what needs looking at. Tap each one. The last one stays with the accountant.

By hand

Opening each PDF to see whose it is and saving it in that client's folder.

Automatic

The holder and tax ID come from the document. From the next month on, the same account lands in the same record by itself.

Client record
Client
Metalúrgica Ejemplo SRL
Linked accounts
Galicia · Macro
Latest period
May
Screens with sample data

No typing, but the math is done

An accountant doesn't sign what they can't check. So the spreadsheet isn't just handed over: each transaction is added or subtracted and the result compared with the balance the bank printed. If a line doesn't add up, the system says so and shows the difference. Reviewing stops being rereading everything: you only look at what's flagged.

TransactionAmountBank balance
Previous balance1,250,000.00
Transfer received +480,000.00 1,730,000.00 ✓
Supplier payment −215,300.00 1,514,700.00 ✓
Tax, Law 25,413 −1,291.80 1,513,408.20 ✓
DEBIN collection +92,500.00 1,606,908.20 !
Fee −7,200.00 1,599,708.20 ✓

Review: one row doesn't add up.Difference: $ 1,000.00

Sample statement

Supplier invoices come in with net and VAT broken out

They arrive as PDFs, photos or till receipts, and each supplier prints them their own way. If they carry ARCA's QR code, that gives the tax ID, type, number and amount. Net per VAT rate, VAT and excise taxes come from the printed page, each in its own column. It all has to add up to the total to the cent; if it doesn't, it's held for review. Tested against ARCA, the breakdowns the system worked out from the invoice matched to the cent. And if the same invoice is uploaded twice, only one is kept.

What comes out
Tax ID
30-12345678-1 · valid
Invoice
A 0004-00012345
Net 21%
80,000.00
VAT 21%
16,800.00
Net 10.5%
30,000.00
VAT 10.5%
3,150.00
Excise taxes
1,250.00
Total
131,200.00

Adds up to the cent

Sample invoice

A different amount isn't the same as missing

The firm downloads the period's list from ARCA, uploads it, and each invoice lands in a place according to what needs doing with it. Keeping the last two apart is what matters: they're two different jobs. Mix them up and the accountant enters an invoice that was already there, with another amount, and it ends up duplicated in the books. The comparison is to the cent, and nobody is asked for their tax password.

Already there

  • Distribuidora Ejemplo$131,200.00
  • Transporte Ejemplo$48,400.00

Nothing to do

With a different amount

  • Papelera Ejemplo$215,300.00In ARCA: $213,500.00

A person decides: the amount gets corrected

Missing

  • Ferretería Ejemplo$72,600.00
  • Librería Ejemplo$18,150.00

They come out in the file to enter

Sample suppliers and amounts

The technical work is all that's left

The system doesn't make any accounting decisions. It takes the paperwork preparation off the team and leaves them the work the client actually pays for.

  • PostingWhich account each transaction goes to, by each client's criteria.
  • Adjusting and valuingClosing adjustments and valuations.
  • Deciding what's flaggedA row that doesn't add up or an invoice with a different amount.
  • SigningAnswering for the balance sheet is still the accountant's job.

Fewer hours, and different work

The change shows in the hours and in what the team does: the input goes and the balance sheet stays.

100%50%

Zero data entry: the team now only does the technical work

of the workload to prepare balance sheets

Answer and we’ll tell you if this works for your company.

We review it quickly. If it’s a fit, we set up a meeting.

Assessment

Five questions, under a minute. At the end we'll tell you whether this fits.

What best describes your organisation?
How many bank statements do you turn into spreadsheets each month?
What eats up most of your time? (up to 3)

Pick up to 3.

How do you handle it today?
When would you like to solve it?
Last step: who should we write to?

We only use it to reply about this assessment.

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