MITHANDIRProduct · Policy Hub
Insurers send data to big brokers, and PDFs to small ones.
Policy Hub is a management system for independent insurance agents and small brokers in Argentina. It uses artificial intelligence to read the policies that arrive as PDFs, from any insurer and each in its own format, and turns them into data: the portfolio, commissions, renewals and a policyholder portal all come from there. It is built by Mithandir and used every day at a broker in Greater Buenos Aires.
A technological asymmetry, not a commercial one.
Large brokers get policy issuances from insurers already structured and ready to import. Small ones get a PDF by email, and each insurer lays it out its own way: no two policies look alike.
So someone types them in. Into Access, a spreadsheet, a Drive folder. Renewals come out of a spreadsheet and the memory of whoever remembers to check it. The cost isn’t just time: typing sets the ceiling on how many policies the broker can handle.
That gap isn’t commercial, it’s technological. Which is why technology can close it.
What it does.
- Reads policy PDFs
Extracts insured party, tax ID, risk, term, sum insured, premium, commissions and policy number, from any insurer. Upload one at a time or in a batch; scanned PDFs work too.
- You review, not type
The PDF on one side, the record on the other. The person checks what the system read, fixes it if needed and confirms. Nothing is saved without that confirmation.
- An orderly portfolio
Each policyholder identified by tax ID even when the name is spelled differently, with what they hold, with which insurer and for how much. Fleets, as a single policy with additions and removals.
- Commissions and collections
How much premium the broker manages, what each insurer pays and what has been collected.
- Renewals on time
Expiring policies, sorted by date. Each one is marked renewed or not, with its reason, and the list exports to Excel with phone and email to call.
- Policyholder portal
The broker’s customer logs in and sees their policies, under the broker’s brand.
From PDF to portfolio.
A policy’s journey, from the insurer’s email to the renewal. Sample data.
- The PDF arrives
The insurer sends the policy as usual, and it’s uploaded exactly as received.
auto_policy_sample.pdf · Sample Insurer - Extraction
The system reads the document and builds the record with the fields it needs.
insured: Sample Client · risk: auto · term: Oct 1 → Apr 1 - Review
The person checks the record against the PDF, fixes anything needed and confirms.
confirmed · 0 corrections - Joins the portfolio
The policy is added to the customer’s record, matched by tax ID.
Sample Client · 3 active policies · 2 insurers - Renewal
Before it expires, it shows up in Renewals and the customer gets called in time.
expires in 30 days · call · export to Excel
Who it’s for.
- YesIndependent insurance agents who work with several insurers and receive policies as PDFs.
- YesSmall brokers who key policies into Access, spreadsheets or folders by hand today.
- YesSmall teams, where typing is the ceiling on how many policies they can handle.
- NoIt isn’t built for insurers, or for large brokers that already receive structured issuances.
How to get started.
Nothing to install, and no need to stop working the way you work today.
- A short call. How you work, which insurers you deal with and where your portfolio lives today.
- Your first policies. Upload PDFs exactly as you receive them and review what the system read.
- Your data, inside. If you have a database in Access or a spreadsheet, we migrate it, and duplicate customers are merged by tax ID.
- From then on. Each new policy goes in by reviewing and confirming, and the system sees renewals coming.
Frequently asked questions.
What is Policy Hub?
It is a management system for independent insurance agents and small brokers in Argentina. It uses artificial intelligence to read the policy PDFs that insurers send, turns them into data and, from there, organizes the portfolio, commissions, renewals and a policyholder portal.
Does it work with policies from any insurer?
That’s what it’s built for: each insurer issues policies in its own format, and the system reads the PDF as it arrives. At the broker where it’s in use, it reads policies from a dozen insurers, covering auto, workers’ comp and surety. Scanned PDFs work too.
Does the AI register policies on its own?
No. The system proposes the record and a person reviews it next to the PDF and confirms. Reading and typing becomes reviewing and confirming, and nothing enters the portfolio without that confirmation.
Do I have to stop using Access or my spreadsheet?
Not overnight. The pilot broker’s first request was turning PDFs into a spreadsheet to import into Access. When you want to move everything over, we migrate the historical database and merge duplicate customers by tax ID.
Is my data kept separate from other brokers?
Yes. Policy Hub is multi-broker from day one: each broker’s data is kept separate and only their team can see it, and PDFs open through links that expire.
How much does it cost?
Pricing is based on usage, not licenses. Get in touch and we’ll send you the current plans, or show you the system with your own policies.
Do your policies arrive as PDFs?
Take a look inside Policy Hub, or tell us how you work today and we’ll tell you if it fits.