MITHANDIRMithandir Core · product
Everything a distributor enters by hand, confirmed in a single inbox.
A distributor gets it all at once: orders arrive over WhatsApp, receipts and invoices are entered line by line, payments aren’t reconciled and nobody knows how much credit they have with each supplier under the agreements. Mithandir Core sits on top of the management system you already use, leaves each item ready for a person to confirm and records it once.
- Bar La Esquina
- Saturday
- wholesale list
- 6 fernet 750
- 3 cases of cola 1500
- 2 fernet
- 1 · Fernet 750 ml
- 2 · Fernet 1 L
- Customer
- Bar La Esquina
- Delivery
- Saturday
- List
- Wholesale
- 6 u Fernet 750 ml
- 36 u Cola 1.5 L 3 cases × 12
- 2 u Fernet 750 ml
- 01 / 04The salesperson sends the order to the distributor in a message, as always.
- 02 / 04The system reads it and builds the order: finds each item and turns cases into units.
- 03 / 04What it doesn’t understand, it asks about. It doesn’t guess.
- 04 / 04A person in administration reviews and confirms it. Nothing goes out on its own.
- 3 distributors
- in Rosario, in production
- 6 modules
- on top of your management system
- ½ to 1 employee
- a month, per module
- 0.01%
- entry errors (before, 2 to 5%)
Mithandir Core on video
Go to the questions ↓What a distributor deals with, all at once.
- 01 Orders over WhatsApp
The salesperson sends the order by message and someone retypes it: looks up each item, converts cases into units and splits the promotions.
- 02 Receipts and invoices, line by line
The bank transfer photo, the checks PDF and the supplier invoice are entered by hand, line by line.
- 03 Payments not reconciled
The bank statement is matched by hand against customer accounts, days later, and whatever doesn’t add up is chased by phone.
- 04 Credit with each supplier
Agreements live in emails and PDFs. Nobody works out what each supplier owes, and credit notes are accepted as they come.
The rule
The system suggests; a person confirms everything that moves money.
Your management system stays the same: Mithandir Core sits on top, reads what comes in, leaves it ready and records it once. Every 15 minutes it checks that everything confirmed was recorded correctly.
A WhatsApp order, end to end.
This is how an order travels with Mithandir Core, from the moment the salesperson sends it until it is recorded and checked. The salesperson changes nothing; administration stops typing and starts confirming.
Before: someone read the message, looked up each item, worked out the cases and typed it into the system, order by order.
Now: a person confirms what the system already built.
Order · Bar La Esquina · example
- 8:12
Sends the order over WhatsApp◇ Salesperson
“Bar La Esquina / Saturday / 6 fernet 750 / 3 cases of cola 1500 / 2 fernet”, as always.
- 8:12
Reads and builds it◆ System
Recognizes the bar and its price list, each item, and converts the 3 cases into 36 units.
- 8:13
Flags what it isn’t sure about◆ System
“2 fernet” could be 750 ml or 1 liter: it doesn’t guess, it flags it in the panel with both options and what this bar usually buys.
- 8:13
Checks stock◆ System
If something is short, it says so before issuing: the delivery note never goes out half done.
- 8:20
A person confirms it◇ Administration
Reviews it in the inbox, picks where it was unsure (learned for that customer) and taps “Confirm and issue”.
- 8:20
It’s recorded just once◆ System
The order goes into your management system with its number; if someone confirms it again, it isn’t entered twice.
- 8:35
It checks it◆ System
The 15-minute check confirms it was recorded; if something failed, it alerts once.
Six modules across three fronts, one by one.
Each module, with the problem it solves, how it works in practice (who does what and what the system does on its own), what it includes and what changes compared with a distributor working by hand. They’re installed one at a time, starting with the one that takes the most hours. The number on each module is how much work it saves a month, in full-time employees: we measured it before installing it and after.
Front 2
The money Payments, suppliers and agreements: money that is lost or delayed today.◆ System done automatically ◇ Person done by someone on your team
What comes in
Orders
From the salesperson’s WhatsApp to the order in your system.
≈ 1
full-time employee, depending on the load
The problem today
The salesperson sends the order by message, however they like: text, a list or a photo. Someone in administration reads it, looks up each item, converts cases into units, splits the promotions and retypes it into the management system. Goods go out at the pace orders get entered.
How it works in practice
- 1
The order arrives◇ Salesperson
Through the same chat as always: text, a list or a photo of a handwritten list.
- 2
It reads and builds it◆ System
Recognizes the customer and the branch, each item by what the salesperson calls it, converts cases into units and applies the price list.
- 3
It asks when unsure◆ System
If two items look alike it doesn’t guess: it offers the options, and the choice is learned for next time.
- 4
A person confirms◇ Administration
Reviews the built order in the inbox and issues it with one tap.
- 5
It’s recorded◆ System
The order or delivery note is in your management system, once, with its number. If stock is short, it doesn’t go out half done.
The money
Payments and reconciliation
Transfers, checks and withholdings, reconciled with the bank.
≈ 1
full-time employee, depending on the load
The problem today
Bank transfers arrive as photos, electronic checks in a PDF and withholdings separately. They go into a spreadsheet first, then into each customer’s account, and the bank statement is matched by hand days later. Whatever doesn’t add up is chased by phone.
How it works in practice
- 1
The receipt arrives◇ Salesperson
The transfer photo or the PDF with the checks, through the same chat.
- 2
It reads it◆ System
Amount, date, account and reference; each check separately, with its bank and date. Anything already entered is discarded.
- 3
It assigns it to the customer◆ System
By the receipt and the source account. If it isn’t sure whose it is, it asks.
- 4
It reconciles with the bank◆ System
Matches payments against the statement and flags whatever is missing on either side.
- 5
A person confirms◇ Collections
Confirms the payments, and they’re posted to the customer’s account.
The money
Suppliers and price list
The supplier invoice, with costs and the price list up to date.
≈ ½
full-time employee, depending on the load
The problem today
Supplier invoices are typed in by hand. Each item’s cost goes stale, the price list is updated late and, when a supplier raises prices, the margin is eaten silently.
How it works in practice
- 1
The invoice arrives◇ Purchasing
By email, a WhatsApp photo or a PDF uploaded to the panel.
- 2
It reads it◆ System
Supplier, number, date and every line. It checks that the lines add up to the total.
- 3
It recognizes each item◆ System
Matches the supplier’s code to yours; purchasing confirms what it doesn’t recognize, and it’s learned.
- 4
It checks costs◆ System
Old cost against new, item by item, highlighting what crosses the alert threshold.
- 5
It proposes the new list◆ System
Recalculates each list keeping the margin, and shows what happens if it isn’t touched.
- 6
A person approves◇ Management
The new list takes effect from a date, with the purchase entered and salespeople notified.
The money
Supplier agreements
How much credit there is with each supplier, always in view.
≈ ½
full-time employee, depending on the load
The problem today
Brand agreements live in emails, paper and PDFs. Nobody works out what the distributor is owed from purchases and sales, and credit notes are accepted as they come. If money is missing, nobody notices.
How it works in practice
- 1
The agreement is loaded◇ Purchasing
Upload the PDF or email; the system turns it into conditions (rebates, bonuses, validity) and asks whether it got it right.
- 2
It checks purchases and sales◆ System
From what was bought and sold, it works out what each supplier owes as of today, item by item.
- 3
The credit note arrives◇ Administration
Upload the brand’s credit note and the system reads it.
- 4
It finds differences◆ System
Compares what was owed with what arrived and explains each difference, with the period’s invoices.
- 5
Claim and follow-up◇ Management
The claim goes out ready, and it’s tracked until it’s paid.
What comes in
Stock transfers
Moves between warehouses, from the same chat.
≈ ½
full-time employee, depending on the load
The problem today
When goods move from one warehouse to another, the notice arrives by message and someone has to record it later. If it’s forgotten, each warehouse’s stock stops matching what’s there.
How it works in practice
- 1
The notice arrives◇ Warehouse
Through the same chat: from which warehouse to which, and what moved.
- 2
It builds it◆ System
Recognizes the warehouses and the items, with cases converted into units.
- 3
A person confirms◇ Administration
Confirms it in the same inbox as orders and payments.
- 4
It’s recorded◆ System
Each warehouse’s stock is up to date in your management system.
Control
Control and dashboard
What came in, what was confirmed and what is pending.
0.01%
entry errors (before, 2 to 5%)
The problem today
To know how the day is going you have to ask someone or build a spreadsheet. A morning entry error is found at noon, or when the customer complains.
How it works in practice
- 1
Everything is one row◆ System
Each document with its status, who confirmed it and where it was recorded.
- 2
It checks every 15 minutes◆ System
That what was confirmed is in your management system; if something failed, it alerts once, with the reason.
- 3
Management checks the dashboard◇ Management
What came in, what was confirmed and what is pending, without asking anyone.
What changes compared with a distributor that enters everything by hand.
Administration stops typing and starts confirming. What used to be entered twice is recorded once, and what used to surface late is seen the same day. We measured the hours before installing each module and after.
- ½ to 1
- full-time employee a month, per moduleClose to one in the heaviest work (orders and payments) and half in the lightest (transfers, suppliers and agreements). Measured before installing each module and after.
- 0.01%
- entry errorsWith manual entry, 2 to 5% of documents had some error.
- 15 min
- to see any failureThe check runs every 15 minutes to confirm everything confirmed is in the management system.
One module at a time, on top of what already works.
We don’t change how anyone works: salespeople keep sending everything over WhatsApp and your management system stays the same.
- 01 On-site mapping
We see how work is really done: the messages, the spreadsheets and the management system from the inside.
- 02 The first module
The one that takes the most hours, almost always orders or payments. With a person confirming from day one.
- 03 Tuning in operation
Whatever use reveals gets fixed in weeks, with the people who use it.
- 04 Modules are added
One at a time, on the same inbox: each saves half to one full-time employee a month.
In production at 3 distributors in Rosario, in beverages and food.
Answer and we’ll tell you if this works for your company.
We review it quickly. If it’s a fit, we set up a meeting.
Five questions about how orders, payments and invoices reach you today. With that, we'll tell you which Mithandir Core modules fit you.
Your case looks a lot like the distributors where it already runs
Pick a time, and in 30 minutes we'll show you the panel with orders like yours.
Looking for open times…
Alfonso already has your answers and will write to set a time.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppIt may fit you
We'll write within 24 h with two or three more questions to see where to start.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppThanks for telling us
It doesn't seem like the right time yet. Here's the full case for when it is.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppWork out how many hours a week go into entering orders by hand. Six questions, and you get the number at the end.
Those hours can be won back
Each module saves half to one full-time employee a month. Pick a time and we'll go over it with your numbers.
Looking for open times…
Alfonso already has your answers and will write to set a time.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppThere's room to save time
We'll write within 24 h to see which part of those hours can go first.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppThanks for running the numbers
At this volume, automating isn't worth it yet. Here's the case for when you grow.
We couldn't save your answers. Send them over WhatsApp and we'll reply all the same:
Send on WhatsAppRather talk now? Message us on WhatsApp
Other systems in production
Management system for a hair salon chain: from a notebook to live control
Pelokitos, 20 kids' hair salons in three countries, left the notebook behind: the owner sees live which haircut is underway and who does it, 99.9% on record.
View case study→
Distributor sell-out visibility: which stores the product reaches
Distributor sell-out visibility: we designed how a brand can see which stores its product reaches, the next day, without touching anyone's system.
View case study→
Software for beverage distributors: Vinesco’s whole system, end to end
Vinesco, a beverage distributor in Rosario: from WhatsApp to the dashboard in one system. An order is entered in 20 s and invoiced in 7 minutes, not 3 hours.
View case study→Does your distributor
enter everything by hand?
Tell us how orders, payments and invoices reach you. We’ll tell you which modules fit and where to start.